Strategic Planning Timeline

February

Appreciative Inquiry 

Environmental Scan 

Co-Chairs & Communications 

Prepared for AI Interviews

• Trained committee members on AI process
• Designed structure of the AI interviews
• Worked with Communications Team on communicating AI interview opportunities
• Created electronic tools to capture qualitative data
• Identified focus of the inquiry
• Committee members conducted pilot interviews
• Assessed data from pilot interviews
• Identified stakeholders to ensure as many voices as possible were included: students, faculty, staff, administrators, alums, elected leaders, business leaders, community groups, school districts, etc.

Organized the work

• Finalized the topics on which scans were to be conducted
• Clearly delineated the deliverable each environmental scan topic team was to produce
• Developed guidelines/instructions and timelines for how teams can approach their scan
• Teams provided ongoing progress reports 

Co-chairs

• Managed Steering Committee meetings & subcommittee assignments
• Checked in with subcommittees on progress
• Provided President with updates
• Provided College Forum with updates

Communications Subcommittee

• Assisted AI subcommittee with communicating AI interview opportunities
• Provided input into who should be invited to participated in AI interviews. 
• Created a communications plan to keep college community informed of the strategic planning process
• Offered notetaking help where needed

March

Appreciative Inquiry 

Environmental Scan 

Co-Chairs & Communications 

• Conducted AI interviews
• Analyzed and themed the interview data in preparation for SOAR Forums

Conducted & digested the research  

• Teams provided ongoing progress reports 
• Deliverables provided information on community needs, opportunities, trends
• Presented early results to Strategic Planning Steering Committee for early feedback, reactions & discussion.

Co-chairs

• Managed Steering Committee meetings
• Checked in with subcommittees on progress
• Provided President with updates
• Provided College Forum with updates
• Oriented new Provost & Chief of People & Culture to strategic planning process

Communications Subcommittee

• Planned logistics for All College Strategic Planning Summit (Kim Burns was a resource for this)
• Assisted subcommittee with communicating SOAR Forums
• Provided updates to college community to ensure a transparent process
• Offered notetaking help where needed

April

Appreciative Inquiry 

Environmental Scan 

Co-Chairs & Communications 

Conduct SOAR Forums

• Trained steering committee members to run SOAR forums
• Identified themes to explore in SOAR forums
• Worked with Communications Team on communicating SOAR forums 
• Conducted the SOAR forums
• Collected and analyzed data from SOAR forums to identify potential strategic priorities
• Submitted recommendations for priorities to Strategic Planning Steering Committee

Co-chairs

• Submitted recommendations for priorities to Strategic Planning Steering Committee
• Managed Steering Committee meetings
• Checked in with subcommittees
• Provided President with updates 
• Steering Committee reviewed recommendations for priorities from AI & Environmental Scan subcommittees
• Provided College Forum with updates

Communications Team

• Communications team drafted a report to describe the data gathering process and offered 3-5 major priorities for the college to focus on for the next 5 years. 
• Report reviewed by Steering Committee and President for feedback 
• Draft report distributed to college community. Goal of the draft report was for college community to review prior to attending the All College Strategic Planning Summit.

May

All College Strategic Planning Summit

• Tuesday, May 3 at 2:30pm
• Presented 3-5 major priorities 
• Got input & feedback on 3-5 major priorities
• Gathered ideas on potential strategies to pursue priorities and metrics

 June - July

•  Priorities, Metrics and Resources teams met to finalize details related to the work of the strategic plan

August - September

• Writing team crafted a "one voice" strategic plan document for presentation to the college community 
• College Forum / community provided feedback on the draft strategic plan
• College Board of Trustees feedback session was held
• Touch Point 2 meeting with the Board of Higher Education was held
• Collected feedback was used by the writing team to finalize the strategic plan

• College Forum voted on the strategic plan
• College Board of Trustees voted on the strategic plan
• Strategic plan forwarded to the Board of Higher Education for approval